Scheduling

One-click intelligent scheduling

Create complete payroll schedules in seconds with just one click, while gaining full visibility and control over your entire payroll operation.

A payroll overview which shows the number of pending changes, schedules statuses, open queries
A sample of an overdue payroll schedule and how it would look on the home screen if it was overdue

Never Miss a Payroll Deadline Again

Let Changepen organise your working week by tracking all payroll and client deadlines, fully configurable to fit even the most complex setups.

Get a clear visual overview of what needs attention now—and what can wait—at payroll, client, or team level.

Intelligent schedules in seconds

Cut the admin time spent creating schedules by letting Changepen generate them automatically—individually or in bulk, at both customer and payroll levels.

Schedules adjust automatically for weekends and bank holidays, helping you plan confidently well in advance.
How you can rapidly create schedules we are showing a dropdown here that allows you to create schedules for various monthly intervals
One of the steps of a payroll schedule is marked as overdue because it is late

Keep Clients Informed and Payroll on Track

Keep your customers reassured by sharing payroll schedules transparently.

Overdue tasks are clearly highlighted, enabling your team to act proactively and prevent issues before they arise.

Gain Insights to Streamline Payroll Operations

Quickly identify patterns like late customer sign-offs, slow processes, and pay runs causing delays.

Use these insights to streamline your workflow, improve efficiency, and adjust your commercial approach where needed.
A visual that you as a payroll user can see which customers payrolls are always running overdue because they are entering data late.

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Our core features:

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Powerful customer portals

Maintain a consistent customer experience at every stage of the payroll process.
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Payroll helpdesk

Pay changes securely shared between you and your customers, not via email.
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Payroll changes

Pay changes securely shared between you and your customers, not via email.
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Explore more great features:

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Centralised Payroll Documentation

Document even the most complex payrolls in one structured, always-up-to-date place your whole team can trust.
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All Contacts, One Place

Maintain a clean, current list of client contacts that your whole team can rely on.
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Built to Work With You

 Secure APIs connect Changepen to your existing payroll systems, so you can modernise without rebuilding your process.
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Centralised Document Storage

Keep all payroll files in one secure place—no more email attachments or version mix-ups.
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A Platform That Looks Like You

Style Changepen to reflect your brand—so clients feel like they’re engaging with your firm, not a third party.
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Every Task. Every Owner. All in One Place.

Ditch external tools—track all payroll-related tasks with live updates, deadlines, and team visibility.
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Know Your Clients Better

Access granular reporting to track effort, spot issues early, and plan for growth confidently.
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Structured Teams, Flexible Roles

Create user profiles tailored to your team’s needs—securely hosted in the cloud for easy access anywhere.
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Email That Works for Payroll Compliance

Embedded messaging keeps conversations organised, secure, and fully auditable.
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