Payroll Management Platform for Companies, Bureaus and Accountancies

Finally get control of your payroll operation, without replacing your payroll software.

Changepen is the payroll operations control layer that sits around your existing payroll systems - replacing spreadsheets, inbox chaos, and last‑minute panic with clear workflows, structured client input, and real‑time visibility.

Built specifically for payroll teams, not generic accountancy workflows
One place for payroll changes, queries, approvals, and tracking
See the live state of your entire payroll service, at any moment

200 additional payrolls. No additional staff.

‍“With Changepen at our core, we’ve been able to take on 200 new payrolls without adding staff.”

Martyn Cheney, Cheney Payroll Services

Take our Payroll Service Quiz contact us

Talk to someone who understands payroll contact us

15 minute walk-through tailored to your payroll setup

This is an image of the changepen payroll management platform overview page showing a list of all the payrolls and what status they are at

The Problem

If you run payroll at scale, you already know the problem.

Your payroll software calculates pay correctly. That’s not the issue. The issue is everything around it.

Every pay cycle turns into a fire drill.

Changepen isn’t payroll software. And it isn’t practice management.

Changepen is a payroll operations management platform.

It sits alongside your existing payroll software and gives you the structure, visibility, and control that payroll teams need to operate at scale. You keep your payroll engine. Changepen fixes the operational chaos around it.

This is a mock of a pay change with a list of fields and their values

Give clients one clear place to submit payroll changes and questions.

Stop training clients on “how to email payroll properly”.

Changepen provides a secure, structured client portal where:

Payroll changes are submitted in the right format
Questions are logged, tracked, and answered in one place
Approvals are clear and auditable

No more digging through inboxes. No more missed instructions.

Replace the spreadsheet that runs your payroll service.

If 50 people rely on one spreadsheet to track payroll progress, that’s a risk not a process.

Changepen gives you:

Clear, configurable payroll workflows
Step‑by‑step visibility for every payroll
Confidence that nothing has been missed

Everyone sees the same truth, in real time.

See the state of your entire payroll service - instantly.

At any point in the pay cycle, you can see:

Which payrolls are complete
Which are in progress
Which are at risk
Where bottlenecks are forming

No more status meetings just to find out where things are.

Know who’s overloaded, and who has capacity - before it becomes a problem.

Payroll pressure builds quietly, then explodes.

Changepen gives you real‑time insight into:

Team workload by payroll and by period
Capacity constraints before deadlines are missed
Where work can be rebalanced safely

This is how you protect your people and your service quality.

Built for payroll data. Built for trust.

Payroll data is some of the most sensitive information your firm handles.

Changepen is designed with:

Secure handling of payroll instructions and documents
Clear audit trails for changes and approvals
Role‑based access controls
GDPR‑aligned data practices suitable for UK firms

If payroll is a serious service line in your company, Changepen fits.

Changepen is built for:

Accountancy firms running payroll at scale
Bureau payroll teams managing multiple clients
Firms that want to grow payroll without growing chaos

If you’re looking for generic practice management, this isn’t it.

If you want control of payroll operations, it is.

💡 Our New Billing Module is Here

We know how tricky it can be to gather all your payroll data and billing info in one place. Billing plugs right into your payroll workflows—so you can spend less time chasing numbers and more time getting things done.

Talk to someone who understands payroll

Explore more great features:

Centralised Payroll Documentation

Document even the most complex payrolls in one structured, always-up-to-date place your whole team can trust.

All Contacts, One Place

Maintain a clean, current list of client contacts that your whole team can rely on.

Built to Work With You

 Secure APIs connect Changepen to your existing payroll systems, so you can modernise without rebuilding your process.

Centralised Document Storage

Keep all payroll files in one secure place—no more email attachments or version mix-ups.

A Platform That Looks Like You

Style Changepen to reflect your brand—so clients feel like they’re engaging with your firm, not a third party.

Every Task. Every Owner. All in One Place.

Ditch external tools—track all payroll-related tasks with live updates, deadlines, and team visibility.

A document with an information I showing the document holds information

Know Your Clients Better

Access granular reporting to track effort, spot issues early, and plan for growth confidently.

Structured Teams, Flexible Roles

Create user profiles tailored to your team’s needs—securely hosted in the cloud for easy access anywhere.

Email That Works for Payroll Compliance

Embedded messaging keeps conversations organised, secure, and fully auditable.